New Opportunity To Work For Us!

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T: +44 (0)20 3713 1950
www.bbgreal.com

1 King Street London EC2V 8AU

JOB DESCRIPTION

Job Title: Operations Support & Marketing Co-ordinator for thriving London Commercial Real Estate firm
Reporting To: David Alcock & Tom Boggis, Partners
Office/Working from home : Mix of the two by arrangement

Role:
A perfect opportunity for an organized and pro-active person to join a lively and very active team of 6 real estate professionals based in the heart of The City. Someone keen to become involved in the commercial and flexible office markets and to grow from a support and marketing role via training and experience. Great inter-personal skills are required together with IT knowledge, social media familiarity, an organized mind set and an ambition to develop a wide range of business skills via training.

Key Responsibilities:

  • Integral role in co-ordinating the firm’s new business, marketing and property in house and external databases alongside experienced real estate surveyors
  • Working closely with BBG’s Head of Flexible Offices, arranging and conducting viewings with clients (and in time dealing personally with clients, negotiations and deals)
  • Formatting of e-mails and office admin
  • Working alongside the partners in confidential business matters

Marketing:

  • Producing presentations and brochures using PowerPoint for client presentations and pitches
  • Updating and creating content for the BBG website and social media platforms
  • Managing listings on Rightmove and Zoopla
  • Adding new incoming leads and create records from meetings in the CRM system (HubSpot)
  • Using the CRM system for monitoring deal progression and new business conversion
  • Interaction with BBG’s website developer and SEO promoter
  • Helping with Open Days and properties we are marketing

Office Manager:

  • Interaction with new and existing clients and others with queries, collating responses/availability, ensuring all messages and correspondence are covered
  • Managing the incoming lead process through WhatsApp and HubSpot
  • Liaison with the office landlord, initiating and organising future office moves
  • Supporting insurance claims by obtaining information, photos and quotes
  • Wider administration e.g. post couriers, client and staff ents , stationery and First Aid products
  • Initiating and monitoring Anti Money Laundering (Creditsafe) checks
  • Oversee and negotiate the best deals for office contracts and insurances i.e. phone contract, PPI etc

Finance:

  • Creating invoices using QuickBooks, assisting with invoicing queries and formatting
  • Checking and updating commission records for consultants
  • Booking staff and company expenses
  • Chasing invoice details and payment

HR:

  • Record holidays and sick days
  • Responsible for onboarding new BBG staff, filing emergency contact details and contracts
  • Responsible for updating confidential HR files

Flexible Offices:

  • Organising, arranging, and attending client viewing schedules
  • Assisting with availability research and producing schedules for clients
  • Arranging inspections
  • Liaising with Flexi-office operators on invoicing
  • Any other duties as might be reasonably required

Preferred knowledge, skills, and experience:

  • GCSE/ ‘A’ Level standard or equivalent or possibly a second jobber
  • Good computer literacy using the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint and Teams) and sharing documents (One Drive +WeTransfer)

Desirable:

  • Interest to be trained to use QuickBooks & Creditsafe
  • Interest to understand commercial real estate and develop the role

Remuneration:

  • A generous and market competitive package will be offered to the successful candidate according to experience and skills